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Author text with GPT for Word

GPT for Word is an AI assistant that helps you plan, create, edit, and review content directly in Microsoft Word documents, whether you're drafting from scratch, refining existing text, or analyzing content.

How it works

To use GPT for Word:

  1. Prompt the AI with your request.
  2. (Optional) Use the AI's response in your document.

Here are some common ways to use GPT for Word:

  • Translate content to other languages.
  • Fix grammar and spelling errors.
  • Summarize document content.

Prompt the AI

Configure the AI and send prompts to generate AI responses for your document.

Prerequisites
You have installed GPT for Excel Word and opened a Word document.
  1. Click GPT for Excel Word in the Home tab. If you don't see it, go to Home > Add-ins > My add-ins > GPT for Excel Word.

    Home ribbon
  2. (Optional) Select an AI model.

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    To customize how the AI responds, you can set Custom instructions.

  3. In the document, select the text you want to work with and, in the sidebar, select Use selection as context. If no text is selected, GPT for Word uses the entire document as context.

    Select the text you want to work with
  4. Type your prompt in the chat. For example: Translate to French

    Type your prompt
  5. Click Send. GPT for Word generates a response.

  6. (Optional) Refine the AI-generated response and click Send. For example: Make it shorter

    Refine the AI-generated response

The AI generates responses based on your settings, selected context, and prompts.

Use AI responses in your document

Once you are satisfied with the AI-generated content, you can:

  • Insert the AI response at the cursor position or under the selected text.

    Insert AI response
  • Replace the selected text with the AI response.

    Result of editing document with GPT for Word
  • Copy the AI response to clipboard.

    Copy AI response
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You can also Replace, Insert, or Copy part of the AI response by selecting the text in the response. When Plain text mode is disabled, you can only Copy part of the AI response.

Select part of the AI response to replace the selected text
tip

To include AI-generated responses as suggestions in your documents with Microsoft Word, you can activate Track Changes. Learn more