GPT for Word examples

Learn how to use GPT for Word effectively through practical examples. Each example demonstrates a common use case and includes step-by-step instructions.

Translate a document

You can follow along using either your own Word document or our translation example template.

1. Click GPT for Excel Word in the Home tab.

   
   
   info

   You can also go to Home > Add-ins > My add-ins > GPT for Excel Word.

2. Select gpt-4o as your AI model.

   

3. Define custom instructions to improve the AI response:

   1. Click the settings icon.

   2. Choose the Copywriter pre-defined instruction.

   3. Click Save.

      

4. In the document, select the text you want to translate and, in the sidebar, select Use selection as context.

   

5. Type your prompt:

   Translate to French
   

6. Make sure Plain text mode is disabled.

   

7. Click Send. GPT for Word generates a response.

8. Refine the AI-generated response:

   1. Type the prompt:

      Make it shorter

   2. Click Send. GPT for Word generates a new response.

      

9. To replace the selected text with the response, click Replace.

   

GPT for Word has replaced the original text with the AI-generated translation, while preserving all formatting.

Correct grammar or spelling errors of a document

You can follow along using either your own Word document or our grammar correction template.

1. Click GPT for Excel Word in the Home tab.

   
   
   info

   You can also go to Home > Add-ins > My add-ins > GPT for Excel Word.

2. Select gpt-4o as your AI model.

   

3. Define custom instructions to improve the AI response:

   1. Click the settings icon.

   2. Select Write custom instructions.

   3. Replace the existing instructions with:

      Act as a professional editor focusing on grammar, spelling, and clarity

   4. Click Save.

      

4. In the document, select the text you want to improve and, in the sidebar, select Use selection as context.

   

5. Type your prompt:

   Correct grammar or spelling errors
   

6. Make sure Plain text mode is disabled.

   

7. Click Send. GPT for Word generates a response.

8. To replace the selected text with the response, click Replace.

   

GPT for Word has replaced the original text with the AI-generated corrected response.

tip

To review the AI's corrections, enable Track Changes in Word. Go to Review > Track Changes or press Ctrl/Cmd+Shift+E.

Summarize a document into a table

You can follow along using either your own Word document or our summarization example template.

1. Click GPT for Excel Word in the Home tab.

   
   
   info

   You can also go to Home > Add-ins > My add-ins > GPT for Excel Word.

2. Select claude-3.5-sonnet as your AI model.

   

3. In the document, select the text you want to summarize into a table and, in the sidebar, select Use selection as context.

   

4. Type your prompt:

   Summarize this document into a table
   

5. Make sure Plain text mode is disabled.

   

6. Click Send. GPT for Word generates a response.

7. To add the table at the cursor position or under the selected text, click Insert.

   

GPT for Word has inserted the AI-generated table into the Word document.

Summarize a document into one paragraph

You can follow along using either your own Word document or our summarization example template.

1. Click GPT for Excel Word in the Home tab.

   
   
   info

   You can also go to Home > Add-ins > My add-ins > GPT for Excel Word.

2. Select claude-3.5-sonnet as your AI model.

   

3. Select Use full document as context.

   

4. Type your prompt:

   Create a concise summary of this document
   

5. Make sure Plain text mode is enabled.

   

6. Click Send. GPT for Word generates a response.

   

GPT for Word has generated a one-paragraph summary of the document. You can now Copy or Insert the summary.

Create a job description draft

You can follow along using your own Word document.

1. Click GPT for Excel Word in the Home tab.

   
   
   info

   You can also go to Home > Add-ins > My add-ins > GPT for Excel Word.

2. Select gpt-4o as your AI model.

   

3. Define custom instructions to improve the AI response:

   1. Click the settings icon.

   2. Choose the HR Consultant pre-defined instruction.

   3. Click Save.

      

4. (Optional) Deselect Use selection or document for context. Since you're starting from a blank document, there's nothing to use as context.

   

5. Type your prompt:

   Write a job description for a Senior Software Engineer position, including qualifications, responsibilities, and benefits
   

6. Make sure Plain text mode is disabled.

   

7. Click Send. GPT for Word generates a response.

8. Refine the AI-generated response:

   1. Type the prompt:

      Add more emphasis on collaboration skills and remote work experience

   2. Click Send. GPT for Word updates the content.

      

9. To add the job description at the cursor position, click Insert.

   

GPT for Word has inserted the AI-generated job description into the Word document.

Analyze a text selection

You can follow along using either your own Word document or our product review template.

1. Click GPT for Excel Word in the Home tab.

   
   
   info

   You can also go to Home > Add-ins > My add-ins > GPT for Excel Word.

2. Select claude-3.5-sonnet as your AI model.

   

3. In the document, select the text you want to analyze and, in the sidebar, select Use selection as context.

   

4. Type your prompt:

   What are the pros and cons mentioned here?
   

5. Make sure Plain text mode is enabled.

   

6. Click Send. GPT for Word generates a response.

   

GPT for Word has generated an analysis of the selected text. You can now Copy or Insert the analysis.