Translate

Translate product catalogs, website copy, customer reviews, or any other content directly in Microsoft Excel, and optimize your translations by adding specific instructions and a glossary to guide the AI in the process. For example, you can translate a list of product names for a shoe store into French.

Run the bulk tool

Prerequisites

• You have installed GPT for Excel.
• You have opened a workbook containing text to translate in a column.

1. Click GPT for Excel Word in the Home tab.

   
   
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   You can also go to Home > Add-ins > My add-ins > GPT for Excel Word.

2. In the sidebar, select Bulk tools, and click Translate.

   

3. Set up your bulk tool run.

   

   	Field	Description	Example
   	Column name row (optional)	If your column names aren't in the first row, select the number of the row that contains the column names. The bulk tool will run on the rows below this one.	2
   	Translate each cell in column	Select the column that contains the text you want to translate.	A: Product Name
   	From (optional)	Enter the source language, or leave the field empty if you want the AI to detect the source language for each cell.	Empty
   	To	Enter the target language.	French
   	Put results in column	Select the column or columns to put the results in. Cells in these columns won't be overwritten with the results if they contain text.	B: Product Name - FR
   	Get 2 variants per row (optional)	Enable this option to generate two variants for each row. The variants are placed in adjacent columns.	Disabled
   	Translation instructions (optional)	Enter specific instructions for the translation.	We are translating a shoe store catalog.
   	Translation glossary (optional)	Enter a list of word pairs where the first word is the source language word and the second word is the target language translation of the first word. Use the following syntax for each pair: <Source word>: <Target Word> Enter one pair per line. If your glossary is in the current document, you can import it by clicking Import from sheet.	Sneakers: Sneakers Running: Chaussures de course

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   The setup for the bulk tool run is stored in the History and can be reused for other runs.

   

4. Run the Translate bulk tool starting from the first empty cell in the results column:

   1. Select a specific number of rows to run or select All rows.
   2. Click Run rows.
   
   

You have set up and run the Translate bulk tool. If needed, try improving the results.

Improve results

Try different models

Find out which models work best for different use cases in our AI models overview. You can try different models by selecting them in the model switcher.

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The model selection is a spreadsheet setting. It applies to all bulk tool runs and all GPT function executions in the current spreadsheet.

Set the source language

The AI can automatically detect the source language, but manually defining it helps if the source text contains short, ambiguous phrases, which can confuse the AI. For example, "Trainers" in British English means "Sports shoes", whereas in American English, it means "People who train others".

Provide translation instructions

You can improve translation quality by providing context and specific rules for the AI to follow during translation. You can specify the tone (formal or informal), audience, and disambiguation rules.

You can define the following types of instructions for the AI:

• Translation instructions are defined for the current bulk tool run.
• Global instructions can also be defined in the spreadsheet settings and apply to all bulk tools and GPT functions in the current spreadsheet.

If both translation and global instructions are defined, the AI uses both as a combined set of instructions. For consistent translation results, make sure both sets of instructions are aligned and do not contradict each other.

For example, omit the global instructions and only define translation instructions:

Create a glossary

Glossaries ensure that translations are consistent, respect corporate terminology, and remain on-brand. If your glossary is in the current spreadsheet, you can import it by clicking Import from sheet.

Adjust the creativity level

Adjust the level of creativity (accuracy vs. freedom) the AI is allowed in translating text. For example, if you're translating marketing copy, set a high creativity level to generate more engaging and imaginative translations. If you're translating technical specifications, set a low creativity level to ensure the translations are precise and factual.

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Creativity is a spreadsheet setting. It applies to all bulk tool runs and all GPT function executions in the current spreadsheet.

What's next

Try another bulk tool.