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Rewrite

Rewrite existing content in Microsoft Excel to match your desired tone and style. For example, you can transform casual product descriptions into professional ones.

Run the bulk tool​

Prerequisites
  • You have installed GPT for Excel.
  • You have opened an Excel spreadsheet containing text in a column whose content you want to rewrite.

  1. Click GPT for Excel Word in the Home tab.

    Home Ribbon

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    You can also go to Home > Add-ins > My add-ins > GPT for Excel Word.

  2. In the sidebar, select Bulk tools, and click Rewrite.

    Select Rewrite

  3. Set up your bulk tool run.

    Setup Rewrite
    FieldDescriptionExample
    1Column name row
    (optional)    		If your column names aren't in the first row, select the number of the row that contains the column names. The bulk tool will run on the rows below this one.2
    2Rewrite each cell in columnSelect the column that contains the text you want to rewrite.F: Description
    3With these instructionsCustomize how the text should be rewritten by setting the tone, writing style, audience, format, length, and custom instructions, and whether to fix grammar and spelling errors.Tone: Professional
    Writing style: Business
    Custom instructions: Remove emojis and casual language
    4Add context
    (optional)    		Select additional columns to provide context for the rewrite.A: Model name, B: Type, C: Price
    5Put results in columnSelect the column to put the rewritten text in. Cells in this column won't be overwritten if they contain text.G: Rewrite description
    6Get 2 variants per row
    (optional)    		Enable this option to generate two rewrite variants for each row. The variants are placed in adjacent columns.Disabled

  4. Run the Rewrite bulk tool starting from the first empty cell in the results column:

    1. Select a specific number of rows to run or select All rows.

    2. Click Run rows.

      Run Rewrite tool
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      GPT for Work saves the setup in its bulk tool run history. You can reuse the setup by selecting it from History.

      Bulk tool History

You have set up and run the Rewrite bulk tool. If needed, try improving the results.

Rewrite results

Improve results​

Try different models​

Find out which models work best for different use cases in our AI models overview. You can try different models by selecting them in the model switcher.

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The model selection is a spreadsheet setting. It applies to all bulk tool runs and all GPT function executions in the current spreadsheet.

Provide additional instructions​

You can improve rewrite quality by providing specific instructions that help the AI more closely follow your requirements for tone, writing style, format, and other aspects.

You can define the following types of instructions for the AI:

  • Custom instructions are defined for the current bulk tool run.
  • Global instructions can also be defined in the spreadsheet settings and apply to all bulk tools and GPT functions in the current spreadsheet.

If both custom instructions and global instructions are defined, the AI uses both as a combined set of instructions. For consistent results, make sure both sets of instructions are aligned and do not contradict each other.

For example, set the current run to use professional language and instruct the AI to maintain technical accuracy in all runs:

Set instructions

Adjust the creativity level​

Adjust the level of creativity (accuracy vs. freedom) the AI is allowed in rewriting content. Use a lower level to stay closer to the original text.

Creativity level
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Creativity is a spreadsheet setting. It applies to all bulk tool runs and all GPT function executions in the current spreadsheet.

What's next​

Try another bulk tool.

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